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We are Hiring!

Job Opportunity: Finance & Admin Coordinator (Part Time)

Application deadline EXTENDED: Wednesday 19 January 2022 at 12.30pm

Salary: £25,480 pro-rata

Mainly Based at: Hornbeam, 458 Hoe Street, London E17 9AH and Learning Lodge, 48 Kings Road, Chingford, E4 7HR

Working Hours:   21 hours per week, flexible but Wednesdays and Thursdays are core team days

Annual Leave:   28 days per year (pro-rata), including bank holidays

Contract:   Permanent

About The Hornbeam:

The Hornbeam is a community organisation based in Walthamstow, London, working with the community on projects around low cost, low-impact living. We are organised in a flat, non-hierarchical structure and are all on equal pay. We believe in principles of solidarity not charity. Our Vision is of active communities where people have a positive impact on their environment. We currently run a multi-stranded Food Rescue project linked with our independently-run pay-what-you feel café, and an Active Travel project supporting people to connect and get fitter through cycling and walking. 

Role outline  

This role enables The Hornbeam to function effectively by supporting each project team with finances, fundraising and strategy, as well as ensuring the organisation’s overall administration. There is a focus on financial management of the overall budget, working closely with the Active Travel and Food Rescue teams to coordinate the management of their project budgets. Basic HR tasks will also be carried out in this role, with larger HR responsibilities being shared amongst the team. Supporting the teams with fundraising and funder reporting will also be part of this this role. 

We are developing our own internal processes and governance to ensure we work as collaboratively as possible and with genuinely healthy power dynamics, with consent-based decision-making. The new Hornbeam Administrator will take part in this internal development. The administrator will also work with colleagues to facilitate strategy development for The Hornbeam – be responsible for bringing the staff and Board teams together, co-facilitating strategy meetings and organising follow-ups. 

This is a varied and interesting role which will suit someone with solid financial management and logistics skills, knowledge of how small community organisations work, and a passion for supporting local environmental action. You might bring transferable skills from another sector, and we’d particularly welcome applications from people with an interest or experience in exploring how self-managing teams work well and making amazing projects happen with limited resources. 

Job responsibilities

1- Financial Management

  • Liaise with a bookkeeper on payments, invoicing, credit control, bank reconciliation, payroll oversight
  • Provide budget oversight to team and directors, supporting project coordinators to have a clear budget for the year/project, which they oversee
  • Produce budget and management reports, and maintain good overview of organisational financial health
  • Liaise with accountant to support the preparation of annual accounts
  • Other financial tasks as necessary

2- Administration & HR

  • As a non-hierarchical team, we are working collaboratively to develop operational processes and management practises. Every team member is involved in this work. 
  • You will join the people and policies working group, whose remit is to drive the development of policies (HR, Safeguarding, conflict resolution etc.) with input from all Hornbeam staff members
  • Manage the issuing of employment contracts, and recordkeeping for annual leave and sick leave
  • Field inquiries coming into the info and café email inboxes by redirecting to relevant staff members or dealing with directly
  • Join the relevant working groups where you’ll collaborate with other staff members on issues such as communications, facilities management etc. 
  • Carry out office management tasks, including IT support liaison, stationery supplies etc

3- Fundraising

  • Support colleagues in fundraising and bid writing – particularly in identifying funding gaps in our budget and finding grants / opportunities to apply for
  • Support colleagues with funder reporting as required

4- Strategic Support/facilitation 

  • Work with colleagues to coordinate and facilitate meetings around strategic development for the Hornbeam as a whole
  • Take part in governance meetings with directors 

5- Facilities management and venue hire

  • Join the facilities working group whose remit is to drive facilities management of The Hornbeam and The Learning Lodge in Chingford. This includes maintaining relationships with Forest Recycling Project on the yard usage which we share and the Council from whom we lease the building, as well as the café team on any maintenance and facilities needs 
  • Responsible for health and safety, ensuring safety checks and risk assessments are carried out as well as insurance policies updated
  • Lead on developing a strategy for venue hire of The Hornbeam and Learning Lodge spaces with other Hornbeam staff members 

Person specification

We don’t expect applicants to meet every single criteria. If you have transferable skills do share your relevant experience in the application form.

Skills and experience:

Essential

  • Strong experience of budgeting and managing monthly finances of a small to- medium sized organisation
  • Experience of working with different groups of people to achieve common goals, ideally in a community setting
  • Experience of running basic office and financial systems
  • Ability to work across a number of different projects simultaneously
  • Understanding of and commitment to Hornbeam values
  • Excellent administrative, organisational and record keeping skills
  • Ability to provide HR support to an organisation, with understanding of basic HR principles.

Desirable 

  • Knowledge of Quickbooks or similar software
  • Experience of grant fundraising

Personal qualities:

  • Conscientious: able to take responsibility to do a good job, and to be accountable to the work, your colleagues and the community we serve
  • Committed: to social and environmental justice, and community-led solutions 
  • Empathetic: an active listener, working to understand and value different points of view and to build trusting relationships

How to Apply:

Please download the application form above and complete it.
Email it to foodrescue@hornbeam.org.uk and fill the Equal Opportunities Form online.

You must the right to work in the UK to apply for this position.

by: Wednesday 19 January 2022 midday (12.00pm)

Equal Opportunities: Hornbeam serves a diverse community and encourages applications from women, black and ethnic minorities, people with disabilities, and LGBTQ+ individuals so as to reflect the community we work in.

We are committed to supporting people with marginalised identities who are under-represented in our organisation. If you have any questions about the job or how we do things at The Hornbeam before you apply, email foodrescue@hornbeam.org.uk and we can arrange a phone call.

The Hornbeam Centre: Vision, Mission and Values

The Hornbeam: a community organisation working with a range of partners in Waltham Forest and beyond.  We offer:  

SPACE for communities to meet in E17 and E4,

TIME and support to develop community initiatives,

SKILLS and knowledge about low cost, low impact living.

Our Vision is of active communities where people have a positive impact on their environment.

Our Mission is to
Inspire people to think about how we live our lives and use resources
Empower community-led action and support new initiatives that lead to positive environmental and social change

Our values are what drive us and inform our way of working:

  • We are inclusive and people-focused: we believe people of all backgrounds and abilities have a role in achieving a just future for all of us and our environment, and we engage with the concerns and passions of individuals & community groups.
  • We are creative and collaborative: we believe that innovation will help us to achieve the change we want to see, and that by working alongside partners and local community groups we will make that change lasting.                                                                                                                 
  • We are committed to the careful use of resources, both environmental and human.
  • We are committed to being transparent in our governance and in how we communicate with partners and supporters
  • We are committed to remaining relevant to our community and conscious of the priorities of the people we work with

Our Partners:

Our main partners are the people that make up and run the Hornbeam. We each are working towards sustainable living & work cooperatively together to complete projects.  

  • FRP (Forest Recycling Project):  Recycled paint, furniture and a surplus food project.  Next door to the Hornbeam E17.
  • OrganicLea: Grow food locally, distribute produce and train others to do the same.  Have a 12 acre growing site in Waltham Forest
  • HEET (Home Energy Efficiency Training): Keeping local people warm and safe in their homes and helping tackle climate change
  • Bright Sparks: working with local authorities to collect unwanted household items and divert them from landfill protecting the environment and creating local jobs.